Code Setup / Master Maintenance
1. Maintain the data of all employee information including employees personal particulars, service in the company, payroll detail, spouse information, emergency contact, job history and other details pertaining to the employee.
2. Code Setup to maintain the codes for easy reference and fast data access. It includes the codes for:
° CPF Table
° Allowance / Deduction Code
° Department
° Group
° Job
° Supervisor
° Branch
° Bank
° Nationality
° Race
° Relative
° Route
° Foreign Worker Type
° Overtime
° Leave
° Maintain Project Titles
3. Maintain the work calendar of the company including defining the codes for the calendar day and updating the working calendar so as to identify working days, public holidays, shutdowns, weekends and other calendar days for payroll purpose.
4. Maintain the employee's leave entitlement and leave taken
Transaction
1. Make adjustment to employees basic pay by overwriting the old pay with new pay
2. Record the Allowance /Deduction transaction into the employees payroll
3. Record and calculate the overtime pay into Employees payroll
4. Record Leave transaction and calculate deduct the leave
5. Enter Advance Pay transaction and deduct the advance pay from basic pay
6. Calculate the Bonus and print Bonus slips for employees
7. Record Daily/Hour rate and calculate the employees payroll using the Daily/Hourly Rate
8. Maintain and record Daily/Hourly/monthly work by project/job
9. Quick Entry for Basic Pay Adjustment, Allowance, Deduction, Overtime, Leave, Advance, Bonus, Daily / Hourly Rate
10. F.A.S.T. Entry for Processing Pay
Inquiry
1.Inquiry for Employee Status:
° Probation
° Confirmed
° Resigned
° Suspended
° Not Active
Reports
1. Employee Report
° Employee Personal Listing
° Employee Code Setting Listing
° Employee to be Confirmed Listing
° Employee Age Analysis
° Joined / Resigned Employee
° Work Force Analysis
° Salary Analysis
° Birthday Listing
° Year of Service Listing
2. Management Reports
° Pay Slip
° Modify Payslip
° Leave Entitlement / Taken
° Payslip Listing
° Bank Listing
° Denominations Listing
° Allowance / Deduction Listing
° Overtime Listing
° Monthly Summary
° Advance Pay
° Employee Overtime Detail Listing
° Project / Job Cost Allocation
°Annual Leave Report
° Yearly Allowance & Deduction
° Yearly Pay
° Annual Income Statement
3. Government Reports
° Skill Development Levy
°Foreign Worker Levy Listing
° Print & Modify Income Tax - Form IR8A
° Appendix 8A
° CPF Payment Advice
° Print & Modify Income Tax - Form IR21
° Appendix 1
Housekeeping
1. Determine the format setting for Payroll System
2. Determine the format setting for Delivery Order, Invoice, Cash Sales, Debit Note, Credit Note, Sales Order, Quotation printouts
3. Recover index and data files if the record is corrupted in the case of power failure
4. Reorganise index files or remove marked files
5. Change update status allows to unpost the posted bills
6. Update the transactions to Accounting System if it is linked
7. Scan Error Bills
8. Copy file to disk
9. Remove Selling Price
10. Clear All Data from the system
11. Year end processing
12. Change D/O Flag allows to unmark the Delivery Order for deleted invoice
13. Mark Completed Sales Order
14. Export / Import the Transaction
System Administrator
1. Set User ID and Password, and the permission group
2. Allows the authorised person to check the password for each user and the last time the password was changed
3. Allows the authorized person to set group permission for users who belong to the same group.
4. Track user´s field data changes, record additions and deletions
5. Print the Audit Trail for checking purposes
6. Clear all the Audit Trail
7. Track the error made during the usage of Inventory System
8. Print Error List for checking purposes
9. Clear all the Error List
10. Data Manager
11. Change code for Customer / Vendor No. / Item No. / Group / Category / Location / Project / Job
12. Upgrade Data File
13. Lock the Debtor / Creditor
